Step 9: When your mail piece is delivered, PS Form 3811 is signed by someone at the recipient’s address, then returned to you via First-Class Mail. What is USPS Certified Mail Certified Mail is a special service that USPS offers that assigns a tracking number to regular pieces of First-Class Mail. Step 8: As your mail piece makes its way through the mail stream, you can track it by entering the tracking number on the USPS website. She holds a Bachelor of Arts in broadcast journalism. Be sure to file this receipt for record-keeping. McCalman's work has appeared in various online publications. Her expertise is in business, media, intellectual property law and tourism.
#Certified mail receipt usps tracking manual#
It was a relief to our staff to eliminate the in-house manual effort. Our bills were automatically merged, sorted, batched, printed, intelligently machine inserted, and mailed. On billing day, we uploaded the files and watched the process happen. It was a testament to the flexibility and quickness of the MailXstream system and customer service. Lastly, they had to add an in-line newsletter to every package. It involved four separate print streams that needed to be merged together. I called them asking for help only a week before our next billing cycle, sent them some sample files, and they did the rest. It was a tedious task to say the least! The folks at MailXstream were terrific. It occurred monthly and involved two days of merging detail and summary statements by hand for each of 2000 accounts, then folding, stuffing, posting, and mailing. The bill production was a manual operation. mandate that termination letters be sent by certified mail with return receipt (Fig. “Our company acquired a new business and we needed to quickly take over their billing operations. TABLE 7.7 Summary of the US Postal Service's Domestic Services TYPE. The USPS maintains the same tracking information for 10 years. MailXstream provides the USPS tracking numbers and access to the USPS tracking information for the duration of your order retention – 90 days. Makes your mail piece stand out against all of a recipients other mail.Provides detailed tracking information to show you where your documents are and when your documents were delivered.Provides a verifiable proof of delivery or attempted delivery.Provides a proof of mailing record for regulatory and legal compliance.This is the electronic equivalent of the USPS “green” card which contains the actual signature of the person accepting the Certified Mail piece. In addition, you can request a Return Receipt Electronic. There is no special setup or formatting required, MailXstream can even extract the delivery address from your document to use in the Certified Mail process. And, with our trackable delivery options you’re now in control of ensuring your mission-critical documents have arrived where and when you need them.Īny document you send with MailXStream can be sent via USPS Certified Mail. MailXstream’s online print-to-mail service lets you process any size print job for routine or business-critical communications, using your existing format or layout.
Send USPS Certified Mail ® from your Computer Desktop Whether you’re sending documents that legally require confirmation of delivery, want the importance of your letter to stand out to the recipient, or just want the peace of mind that comes with knowing certain communications have a signature of receipt on file, MailXstream has you covered with our trackable delivery options.
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